Business Letter Format with Free Template – Forbes Advisor

Your contact address

If the contact address is already included in the header, skip it. Otherwise, include them in your contact information:

• Full name
• Job title
• Company
• Address
• Town
• : State
• : Postal code

Phone number

E-mail address

Date

This is the date you write the letter. If your contact information is on letterhead, your business letter begins with the date.

• Delivery address
• The address should include:
• Full name
• Job title
• Company

Address

Town

: State

: Postal code [last name]Greeting

The greeting you use depends on how familiar you are with the recipient. [first name]Use “To whom it may concern” if you are unsure who will receive and read your letter.

If you formally know the addressee, use Dear

.

If you know the recipient informally, use the greeting Dear

.

• The body of the letter
• It’s the meat of the business letter. Use single spacing for readability. You can use extra lines between paragraphs, after the salutation, and above the final salutation.
• closing greeting or farewell
• Again, the closing greeting depends on how formal or informal your relationship with the recipient is. Some of the more commonly used closing greetings in business include:
• Sincerely
• Warmly

Better

Sincere friendships

Cheers

All my wishes